Founded in 1863, Saint Mary's is a residential
campus nestled 20 miles east of San Francisco in the picturesque
Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts
traditions, Saint Mary's currently enrolls more than 4,500 students
from diverse backgrounds in undergraduate and graduate programs.
The De La Salle Christian Brothers, the largest teaching order of
the Roman Catholic Church, guide the spiritual and academic character
of the College. As a comprehensive and independent institution, Saint Mary’s
offers undergraduate and graduate programs integrating liberal and
professional education. Saint Mary’s reputation for excellence,
innovation and responsiveness in education stems from its vibrant
heritage as a Catholic, Lasallian and Liberal Arts institution.
An outstanding, committed faculty and staff that value shared inquiry,
integrative learning and student interaction bring these traditions
to life in the 21st century. The College is committed to the educational
benefits of diversity. | |
Recruitment #: 2009-6628
| Opening date: 10/13/2009
Open until filled
| Job Title: Administrative Assistant II, Student Support, Graduate Business Programs
| Salary: - Salary is competitive with other non-profit higher education institutions and commensurate with qualifications and experience.
- Competitive benefits package, including health, dental, vision, life and long-term disability insurance; tuition remission available to eligible employees and their dependents; generous vacation, holiday and leave programs and a TIAA/CREF retirement program.
| Position Responsibilities: - Saint Mary’s College invites applications for a part time, twenty-five (25) hours each week, twelve (12) months, Administrative Assistant II, Student Support position in Graduate Business Programs to provide administrative and program support to faculty, students and directors across all Graduate Business programs. The work is collegial in a highly collaborative and culturally diverse campus environment. Effectively communicate with a diverse community of faculty, staff, and students. The successful candidate will be expected to contribute to the mission of the College, which is informed, animated and expressed through its Catholic, Lasallian and Liberal Arts traditions.
- Reporting to the Director of Graduate Business Operations, the Administrative Assistant II provides prompt and professional service to Program Directors, faculty and students. Coordinate a wide variety of short and long term projects; assist with making improvements to office management through technology enhancements, assessing and recommending effective and efficient practices. Coordinate and assume primary responsibilities for assigned special projects. Collect data and prepare reports on a monthly and quarterly basis
- Assist in the planning and management of open houses, orientations, graduation, and other events, including those for all academic programs and marketing/recruitment. Attend and assist program directors at events, including weekends and evenings.
- Prepare and track student correspondence, forms, and materials for student registration and graduation; assess and make recommendations for improvements to support services. Prepare and maintain current student lists by cohort and/or program. Distribute class rosters. Perform all aspects of general administrative duties, including document preparation and storage, and maintenance of office equipment. Answer phones and greet visitors and guests.
| Deadline: - Consideration and review of applications will begin immediately.
- Open until filled.
- Applications and inquiries will be held in strictest confidence.
| Qualifications: - Minimum of one (1) year of college/university education, Bachelor’s degree desirable and two (2) to four (4) years experience in administrative and office support; experience in higher education or in similar settings highly desirable; strong interpersonal, verbal and written skills; ability to handle complex phone inquiries and interact in a calm and supportive manner with culturally diverse groups of faculty and students.
- Demonstrated proficiency using Windows operating systems, Microsoft Office (Word, Excel, and PowerPoint), e-mail and internet usage; experience working with data bases. Ability to handle multiple tasks and assignments, remain calm under pressure, establish priorities, and work in an organized manner with emphasis on detail and accuracy; ability to work independently, seek consultation when necessary, and remain part of a team; high level of reliability, creativity, and commitment to maintain confidentiality; ability to work cooperatively and effectively with all members of a culturally diverse campus community; ability to cultivate and maintain partnerships with diverse individuals, offices and programs; understanding of and commitment to further the College's mission.
| Application Instructions and Requested Documents: - Apply on line. A completed application includes a letter of interest addressing qualifications relative to the responsibilities described above, current resume and the name and contact information for three (3) professional or academic references.
- Candidates who submit names of references should expect that the College will contact references, in confidence, and that credentials will be confirmed prior to hire.
- Candidates who become finalists will be expected to sign a consent authorizing a broader inquiry.
| Other Information: - If hired, must be able to provide documentation verifying identity and legal right to work in the United States.
- Position will be subject to a background screening.
- For more information about Saint Mary’s mission and history go to: www.stmarys-ca.edu.
| For more information about Saint Mary’s
mission and history go to: http://www.stmarys-ca.edu/lasallian-approach
| Saint Mary’s College
of California is an EQUAL OPPORTUNITY EMPLOYER. In compliance
with applicable law and its own policy, Saint Mary’s College
of California is committed to recruiting and retaining a diverse
faculty, staff and student population and does not discriminate
in its admission of students, hiring of faculty and staff, or
in the provision of its employment benefits to its faculty and
staff and its educational programs, activities, benefits and
services to its students, including but not limited to scholarship
and loan programs, on the basis of race, color, religion, national
origin, age, sex/gender, marital status, ancestry, sexual orientation,
medical condition or physical or mental disability. | Notification with regard
to the Jeanne Clery Disclosure of Campus Security Policy and
Campus Crime Statistics Act of 1998, and the Campus Sex Crimes
Prevention Act. As provided by the Jeanne Clery Disclosure
of Campus Security Policy and Campus Crime Statistics Act
of 1998, Saint Mary's College of California through its Department
of Public Safety, annually provides notice and makes available
copies of the Annual Security Report, to the campus community,
prospective students, employees and the public. Each Security
Report includes statistics for the past three years concerning
crimes and incidents (whether they occurred on campus, in
off-campus building and property owned or controlled by the
College, or on public property adjacent to campus) reported
to campus security authorities. Each Security Report also
provides campus policies and practices concerning security
- how to report sexual assaults and other crimes, crime prevention
efforts, policies/laws governing alcohol and drugs, victims'
assistance programs, student discipline, college resources,
and other matters. The Security Report is publicly available
electronically or hard copy in the following ways: electronically:
http://www.stmarys-ca.edu/about/safety/02report.pdf;
in person: Department of Public Safety, Administrative Office,
Siena Hall: or by or by Mail or Telephone Request: Department
of Public Safety, P.O. Box 3111, Moraga, CA 94575-3111 (925)
631-4052. In addition, as provided by the Campus
Sex Crimes Prevention Act, the Contra Costa County Sheriff's
Office maintains a Megan's Law database of sex crime offenders,
which information may be obtained from the Sheriff's office
located at 500 Court Street, Martinez, Monday-Friday, 9 am
to 4 pm. | 
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